Company Secretary Services in Hong Kong
Company Secretary is an essential position of a Hong Kong limited company
Why hire an Agile company secretary?
We provide cost efficient services plan which cater different clients need
ProfessionalismExpertise
Look for a company that prides itself on professionalism and expertise in the field of secretarial services. Our staff should be highly skilled, experienced, and knowledgeable about various administrative tasks to support your business effectively
Efficiency Reliability
A competitive edge lies in the ability of the secretary company to handle tasks efficiently and reliably. Make sure we have a track record of delivering high-quality services in a timely manner, meeting deadlines consistently, and ensuring smooth operations for your business
Technology Integration
In today's digital age, a competitive secretary company should leverage technology to streamline processes and enhance productivity.
Customized Solutions
A secretary company that offers personalized and tailored solutions to meet your specific business needs can be a valuable competitive edge.
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By focusing on these competitive edges, you can choose a secretary company that aligns with your business goals and contributes to your success
Corporate Secretarial Services
In Hong Kong, every limited company is required to appoint a company secretary according to the Companies Ordinance (Cap. 622). Here are some key requirements regarding the appointment of a company secretary in Hong Kong:
Qualifications: The company secretary must be a natural person who ordinarily resides in Hong Kong or a body corporate that has its registered office or a place of business in Hong Kong
Role and responsibilities: The company secretary is responsible for ensuring that the company complies with all relevant legal requirements, maintaining the company's statutory records, filing statutory documents with the Companies Registry, arranging board meetings, and managing communication with shareholders and directors
Changes in appointment: Any changes in the company secretary must be reported to the Companies Registry within 15 days of the change. This includes resignations, appointments, and changes in particulars.
Penalties: Failure to appoint a company secretary or to comply with the relevant requirements can result in fines for both the company and its officers.
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It is advisable for companies in Hong Kong to seek professional advice to ensure compliance with all legal requirements regarding the appointment of a company secretary
Plans to fit your business
We have comprehensive services plans which can cater your need
BILLED ANNUALLY
- We prepare the Annual Return (NAR1)
- We act as Company Secretary in your company statutory record
- Company Registry filing fee HK$105 is excluded
Agile services
BILLED ANNUALLY
- We prepare the Annual Return (NAR1)
- We act as Company Secretary in your company statutory record
- Company Registry filing fee HK$105 is excluded
- Preparing and filing documents to Companies Registry and IRD when change of company registered office address or business address
- Preparing Annual General Meeting minutes for shareholders
- Preparing shareholders’ meeting minutes or shareholders’ written resolution
- Preparing directors’ meeting minutes or directors’ written resolution
- Update directors’ particulars (such as address; passport number) in Companies Registry
Agile services
BILLED ANNUALLY
- We prepare the Annual Return (NAR1)
- We act as Company Secretary in your company statutory record
- Company Registry filing fee HK$105 is excluded
- Preparing and filing documents to Companies Registry and IRD when change of company registered office address or business address
- Preparing Annual General Meeting minutes for shareholders
- Preparing shareholders’ meeting minutes or shareholders’ written resolution
- Preparing directors’ meeting minutes or directors’ written resolution
- Update directors’ particulars (such as address; passport number) in Companies Registry
- Use our office address as your registered office address in government
- Receive commercial letters for you
- With your advance authorization, we open and scan the letters to you
- Act as Designated Representative for your company
Agile services
Registered office address services and Designated Representative
Add-ons you might need
We do provide value-added services
Employ Return (BIR56A, IR56B, IR56M)
HK$100 up
We can handle the annual Employer Return for directors and staffs of your company
Chop and Seal Package
HK$120 up
We can make small round chop, authorized signature chop or common seal for our clients
Act as Tax Representative in Inland Revenue Department
HK$1,000
Act as Tax Representative in Inland Revenue Department in order to facilitate the communication between client and IRD
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Frequently Asked Questions
If the refund is made before a taxpayer claims the domestic rent deduction, he / she can only claim the reduced amount of the rent paid. If the refund is made after a taxpayer has claimed the tax deduction, he / she must notify the Department in writing of the refund within 3 months after the date of refund. If the tax deduction has been allowed, an additional assessment will be made on the taxpayer to withdraw the deduction.
Notwithstanding that your spouse is not a Hong Kong resident, you are eligible to claim married person´s allowance in any year of assessment if you are married at any time during that year
Child allowance for any year must be claimed en bloc by only one of the parents.
In the context of considering a taxpayer’s eligibility for dependent parent / grandparent allowance, the term “ordinarily resident in Hong Kong” means that, apart from temporary or occasional absences from Hong Kong, the dependant habitually resides in Hong Kong, and is living in Hong Kong as an ordinary member of the community would live for all the purposes of his/her daily life.
In general, a person living in the same building of that of the dependent parents but on a different floor does not satisfy the requirement of residing with the dependent parents for the purpose of claiming Additional Dependent Parent Allowance.